Minutes of the Annual General Meeting
Australian Public Access Network Association Inc
(ARBN 081 355 722 / VRN A0026600C / ABN 84 081 355 722)
Griffith Taylor Building
University of Sydney, New South Wales
Saturday, 11 August 2001
(These minutes were taken by Carolyn Baird)
The meeting was declared open at 1.30pm Australian Eastern Standard Time (AEST). As the President was unable to be personally present, the meeting was chaired by the Secretary, Dean Hollister.
2. Credentials Report
20 members were in attendance
Dean Hollister Secretary
John Childs Treasurer
Carolyn Baird Hunter
Chris Baird Hunter
Helen Donaldson Hunter
Andrew Glazebrook Hunter
Peter Longworth Hunter
Ross Slade Hunter
Laura Seabrook Hunter
Marc Walters Hunter
Matthew Geier ICR
Peter Long ICR
Reg Lobb North Wollongong
Martin Bull SA
Dave Edwards SA
John August Sydney
Craig Dewick Sydney
David Fisher Sydney
Ken Guntar Sydney
Sydney Speleological Society Sydney
5 Apologies were received.
Garry Ford President
Edwin Gibbons ACT
Doug Young Brisbane
Mirko Fluher ICR
Chris Roughsedge Northern Wollongong
23 Proxies were received.
Garry Ford President
Leon Aitken Brisbane
Helen Lucas Brisbane
Bjorn Smith Brisbane
Alison Noack Northern Wollongong
Val Ochalski Northern Wollongong
Daniel Alexander Perth
Philip Brown Perth
Andrew Canion Perth
Terence Chin Perth
David Chisholm Perth
Paul Connolly Perth
Axel de Groot Perth
Jeremy Malcolm Perth
Gavin Morrow Perth
Mark Ramsden Perth
Ann Sedunary Perth
South Perth Church of Christ Perth
Peter Brockbank SA
Toni Devine SA
Bob Chambers Sydney
Marcus Coleman Sydney
Adrian Lyons Sydney
3. Minutes of 2000 Annual General Meeting
It was unanimously resolved to accept the minutes of the 2000 Annual General Meeting as a true record of the proceedings (moved Martin Bull, seconded Ken Guntar).
4. Business Arising from 2000 Annual General Meeting
There was no business arising from the 2000 Annual General Meeting.
5. Correspondence to Annual General Meeting
Inward 5.1 2001 Annual Report
5.2 2001 Annual General Meeting Supplementary Documents
5.3 23 Proxies
Outward 5.4 Notice of 2001 Annual General Meeting
It was unanimously resolved to accept the correspondence (moved by Dave Edwards seconded by Matthew Geier).
6. Annual Report
In addition to the report tabled, the Secretary commented that membership loss was down significantly - about 50% on previous year. He also reported that the database operations had run smoothly throughout the year. Laura Seabrook asked for clarification of the problems associated with the Church of Scientology. The Secretary explained that for the past 5 years, COS had been threatening to sue APANA for Contempt of Court because a member had published documents relating to a US Court case in which COS had been involved on his webpages. APANA had responded each time indicating that it would only act to remove those documents if such an order was received from an Australian court.
Matthew Geier queried problems associated with granting access to database for ICR members. The Secretary replied that variable IP addresses made it extremely difficult to grant access to some ICR members.
Ken Guntar offered his commercial premises for possible relocation of Sydney hub. The Secretary replied that this matter should be discussed with Sydney's Regional Committee.
In addition to the Financial Return included in the Supplementary Documents, the Treasurer commented 5 years ago both SA and Perth had big deficits and had managed to pull themselves out of their financial problems, so the fate of those regions experiencing financial problems was not sealed. He described Sydney's situation as 'sad' and said he had no answers for Melbourne. He stated that overall APANA is experiencing cashflow problems as the result of many members not paying their fees promptly. Various options regarding debt collection were discussed. Reg Lobb queried why APANA's books had not been audited. The Treasurer replied that under Victorian Law this is not mandatory for incorporated associations whose income is less that $200,000 per year.
The Treasurer issued a request for all regions to prepare and maintain budgets for the coming year. The Treasurer also warned all regions that Telstra had advised an increase in charges from September 1st.
Dave Edwards asked the Treasurer if it was true that the cash reserves were originally built up by Sydney and Melbourne. The Treasurer replied that it was so.
John Childs then said that he had gotten a lot out of APANA in his 5 years as Treasurer - that it'd been an education - but it was now time for him to step down and in the spirit of APANA allow someone else to share that experience.
The Secretary then addressed John Childs. "John, on behalf of the President, Management Committee and all members thank you for the past 5 years of loyal service you have granted us in your role as Treasurer of APANA".
In addition to the tabled report Carolyn Baird reported that the Telstra street cable had finally been replaced and rerouted even though it did not go smoothly and some lines were lost for a few days before the operation was successfully completed.
In addition to the tabled report, Dean Hollister reported that Jeremy Malcolm has been promoting APANA amongst non-profit organisations. He stated that Perth was pioneering the use of DOV/ISDN which Sydney, Melbourne and Wollongong were also looking into. Dean also advised that Perth's first MAS was about to launch and the possibility of introducing 56K port dialup and local call access nationwide were also being investigated.
7. Election of Office Bearers
David Fisher took the chair and announced the following candidates elected unopposed:
President: Garry Ford
Secretary: Dean Hollister
Treasurer: Carolyn Baird
The meeting unanimously resolved to accept the results of the election (moved by John Childs, seconded by Craig Dewick).
The Secretary noted that 23 proxies had been received, but there had been no need to distribute them.
8. Meeting Close
The meeting was declared closed at 2.50pm Australian Eastern Standard Time (AEST).
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