Australian Public Access Network Association Inc
ARBN 081 355 722 / VRN A0026600C / ABN 84 081 355 722)
Minutes of Annual General Meeting 2010
21 Reservoir Road, Glendale 2285 NSW
Saturday 16 October 2010
Meeting chaired by Marc Walters
Minutes taken by Jeff Toll
Meeting was opened at 13:18 AEDST
2. Credentials Report.
10 Members present
Matthew Geier ICR
Helen Donaldson Hunter
Jeff Toll (Secretary) Perth
Steve Fraser SA
Bonnie Fraser SA
John Childs SA
Tony Bazeley SA
Marc Walters (President) Hunter
Carolyn Baird (Treasurer) Hunter
Chris Baird Hunter
3 apologies received
Dean Hollister Perth
Pauline Sheppard Brisbane
Craig Dewick (Sunshack) Sydney
Patricia Hulbert Hunter
Simon Roberts SA
It was unanimously resolved to accept the
Credentials Report by show of hands.
3. Minutes of 2009 Annual General Meeting.
It was resolved that the Minutes of the 2009 AGM
were a true record of the proceedings. John Childs
moved that the 2009 AGM Minutes be accepted.
Seconded by Tony Bazeley.
4. Business arising from 2009 Annual General Meeting.
There was no business arising from the 2009 Annual General Meeting.
5. Correspondence to Annual General Meeting.
o Inward: 5.1 - 2010 Report
5.2 - 2 proxies
5.3 - 3 apologies
o Outward: Notice of 2010 Annual General Meeting, proxy and
officer nomination forms.
It was resolved that Correspondence to 2010 Annual
General Meeting was a true record of the proceedings.
Steve Fraser moved Correspondence be accepted.
Seconded by Carolyn Baird.
6. Annual Report.
o ACT - As tabled
o Brisbane - As tabled
o Hunter - As tabled
o ICR - Verbal report by ICR member Matthew Geier has
reported all is quiet in ICR.
o Melbourne - No report submitted
o Perth - As tabled
o South Australia - As tabled
o Sydney - No report submitted
Steve Fraser mentioned a VPN link has been established between
Perth and SA with the aim of reducing Perth's connection expenses.
It was resolved that the 2010 Annual Report and Financial Reports
were a true record of the proceedings.
Jeff Toll moved 2010 Annual Report and Financial Reports be accepted.
Seconded by Steve Fraser.
7. Election of Office Bearers
[Meeting chair was transferred to Matthew Geier for this item]
The Chairman announced the following candidates elected unopposed:
President: Marc Walters
Treasurer: Carolyn Baird
Secretary: Jeff Toll
8. General Business.
o APANA dialups: Future of, and arrangements with ECN
General discussion of dial up access:
With 5 ECN dial up ports @ $35/month, APANA is over
capitalized for this service. Steve Fraser pointed out SA has
the largest number of ECN dial up users and thus will have
a follow on effect to other regions if SA decides to make
any changes to this service.
3 motions were moved:
1. APANA will not accept new ECN(56k) dial up members from
16 October 2010 (seconded by Carolyn Baird)
2. Existing ECN(56k) dial up members to be offered only one more
renewal for that class of membership.(seconded by Steve Fraser)
3. The ECN(56k) dial up service be completely discontinued by
December 31 2012.(seconded by John Childs)
o Reduction in quorum number for AGM's to reflect APANA's lower
Discussion: Difficulties in obtaining member numbers at AGM's and
conducting business at AGM's. With the small number of members we
cannot get quorum and cannot fully represent the membership. AGM's
in smaller regions are difficult to organise.
The following motions were moved by the chair:
The Management Committee is to investigate the following items:
1. If there is a minimum number of members to make quorum required
by the Incorporations Act (Vic) at AGM's (Other than APANA rules)
2. Intention to reduce member numbers required to make a quorum at
AGM's (rule 31.3)
3. Adjustment of petition numbers for Special General Meetings
and related rules. (rule 29.2)
o Future direction of APANA - Ideas and reinvention of APANA
Discussion of hosting members, NBN provider requirements,
APANA class C IP addresses.
Meeting adjourned at 14:33 for afternoon tea
Meeting resumed at 15:33.
9. Meeting closed 15:52 AEDST